Strengthening SharePoint Security and Reducing External-Sharing Risk

Overview

This organization relied heavily on external sharing but lacked a unified approach to permissions, exposure risk, and link governance. Sensitive information was being shared with internal and external stakeholders using outdated or inconsistent methods.

Our Approach

We performed a deep security and governance assessment, analyzing sharing patterns, link exposure, and permission inheritance across the tenant. We implemented a streamlined permission model, reinforced external sharing controls, introduced detailed guidance for site owners, and conducted training to support long-term adoption.

Impact

  • Significant reduction in external-sharing risk
  • Stronger alignment with compliance and security requirements
  • Clear governance model for consistent management
  • Empowered owners who finally understood when and how to share securely
“Our intranet finally feels modern and intuitive. The difference is night and day.”
— HR & Communications Lead
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